To add to WP:ARBCOM#Communications and privacy:
| Mail item | Handling |
|---|---|
| Emails by Arbitrators | Arbitrators may paraphrase or quote from their own emails sent to any arbitration-related mailing list, though all private or non-public personal information must be redacted. Quotes should not include excerpts from the emails of others, without the permission of the original sender(s). |
| Internal discussions leading to decisions of Committee business | The results of an internal discussion that leads to a decision on a matter may be paraphrased in order to post the related motion or publicly report the information. The voting results of formal motions should normally be published. Usual practice for this paraphrasing, in the absence of standardized phrasing, is to post a draft on the applicable mailing list or on the arbitration wiki for comment and copy editing by peers before publishing. |
| Requests from outside the Committee, about Committee discussions | The results of an internal discussion that leads to a decision on a matter may be paraphrased to respond by email to one or more correspondents. If the response is not a routine one for which a standard response is being issued, common practice is to post a draft on the applicable mailing list or on the arbitration wiki for comment and copy editing by peers before publishing for complex matters, or to respond with a notation that other arbitrators may comment further. |
| Emails sent to the list by Arbitrators | May be published only if approved by a majority of active, unrecused arbitrators, and with the permission of the sending arbitrator(s). |
| Emails sent to the list by other parties | May be published only if permission is given by all non-arbitrator parties, and by a majority of active, unrecused arbitrators. |