A guiding path that makes the collaboration among cultural institutions and Wikipedia easier. It has been created for WikiAfrica and gives its contribution to the GLAM project.
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Example of agreement letter. You can send it your local Wikimedia chapter on the institution letterhead. (See example in Italian)
Object: Partnership on WikiAfrica: Share Your Knowledge
On behalf of the ... I would like to express our support to the project WikiAfrica: Share Your Knowledge on Wikipedia.
The project ... [please write some comments on the project]
As a contribution, our institution will provide Wikipedia with ... [please provide a number] images and texts in the public domain or with the Creative Commons "Attribution Share-alike" free license (http://creativecommons.org/licenses/by-sa/3.0/). Our institution will publish on its website a news about the project and it will send 3 e-mails/newsletters to its staff, collaborators and network to inform them about the initiative and invite them to contribute.
[Please include if relevant:]
Our institution is interested in collaborating with a Wikipedian in residence, a person who will contribute to Wikipedia with the documentation of our library, archive and collection.
Our institution is also interested in hosting an event focussed on the collaboration between cultural institutions and Wikipedia.
Please refer to ... [the name of the reference person] for any further communications.
[Place and date]
[Signature]
Name and position within the institution